Any proposal should be undertaken only if there is a chance of winning the Contract.
Creating a winning proposal needs skills in marketing/sales, decision-making and personal overall knowledge in various subjects. Steps involved in preparing a good proposal:-
Creating a winning proposal needs skills in marketing/sales, decision-making and personal overall knowledge in various subjects. Steps involved in preparing a good proposal:-
- The first and most important decision you have to take is, whether to bid or not bid for the contract for your company. Here you have to undertake an economic analysis to decide whether you will get margin after completing the project or not?
- If yes, decide the manpower strength/no. of team members required, depending upon the importance/size of the project.
- Analyse the Request for Proposal (RFP) of the client. This helps in developing selling point to make your company stand out from the competition.
- To make sure the deadlines would be met, the manager responsible for the project should prepare a 'Schedule' and keep track of individual's/group's authorities and responsibilties.
- A more sophisticated method of assigning and tracking tasks can be done by using PERT/CPM (Project Evaluation & Review Technique/Critical Path Method).
- The next step for the Project Manager is to develop final program design which includes time and cost estimates.
- Once a draft proposal is prepared, top management will review it and suggest changes, if any.
- After finalizing the draft proposal, the team has to prepare Cover Letter with Table of Contents, List of Graphics/Tables & an Executive Summary.
- The final step is 'Presentation to Client". Your proposal will definitely deserve the best chance for success, if the above steps are strictly adhered to.